By implementing the use case, during public procurement, businesses will no longer have to provide all information they have already delivered in the past.
The eProcurement use case intends to use the TOOP infrastructure in order to demonstrate, how the provision of evidences during an eTendering procedure can be faster and seamless. More specifically, the use case focuses on the automatic retrieval of the necessary information and qualification documents of tenderers at any phase of the process (pre-award, award or post-award) using the existing national European Single Procurement Document (ESPD), eCERTIS and available eTendering Services.
PRE-AWARD - the ESPD response is automatically filled in with existing valid evidence data, which is retrieved from the competent authority (business registry or aggregator orpre-qualification service) of the country in which the tenderer is registered. The consent for automatic retrieval of evidences is given by the tenderer when filling the ESPD document. Providing a pre-filled version of the ESPD makes the e-tendering process more easy and less time consuming for both businesses and the contracting authorities.
AWARD - according to the Public Procurement Directive the winner of a tendering procedure must provide all required evidences, which have been declared in the ESPD, in order to conclude a contract. Having the appropriate consent, the foreign contracting authority retrieves the evidences directly from the competent authority of the country in which the tenderer is registered.
POST-AWARD - the contracting authority can repeat the same process multiple times after awarding a contract.
The use case focuses on the automatic retrieval of the necessary evidences so businesses will no longer have to provide all the information they have already delivered in the past.Since data is provided by an authoritative source it is reliable, trusted and has legal validity. Additionally, authoritative resources for certificates and other documents are easily identified by tenderers through the eCERTIS system which is connected to the TOOP directory to identify the appropriate routing information.